Privacy Policy
Before you publish this: the bracketed placeholders throughout (business name, contact address, email) need filling in with your actual registered details. If any submissions are ever passed to a solicitor for review, this policy will also need updating to name that arrangement explicitly.
Who we are
[Business/entity name] operates evictiongroundschecker.co.uk ("we", "us"). You can contact us at [contact email] or [postal address, if applicable].
What we collect
When you use the grounds checker, we collect the answers you provide, which may include:
- Tenancy start date, rent payment frequency, and deposit protection status
- Rent arrears details
- The reasons you've selected for seeking possession — which can include references to criminal convictions, antisocial behaviour, immigration/right-to-rent status, or breaches of tenancy
If you choose to click "Contact us" after seeing your results, we additionally collect your name, phone number, and email address.
We also automatically collect some technical information via cookies, covered in the Cookies section below.
A note on data about someone else
Because this tool is aimed at landlords, some of the information you provide relates to your tenant rather than to you — for example, details about their conduct, arrears, or immigration status. If you use this tool, you're responsible for ensuring you have a proper basis to describe this information to us, and we process it solely to generate an indicative result for you and, if you request it, to pass to a solicitor for review.
Criminal offence data
Some answers on this form relate to criminal convictions or antisocial behaviour orders. Under UK data protection law, this category of information is subject to extra safeguards. We process it only where necessary to provide the grounds-checking service you've requested, we don't use it for any other purpose, and we hold it only for as long as needed to provide that service or, where you've asked us to, pass your enquiry to a solicitor.
Why we process this information
We rely on the following legal bases under UK GDPR:
- Legitimate interests — to provide the grounds-checking tool you've asked to use.
- Consent — where you actively choose to submit your contact details for a solicitor to get in touch.
- Consent (cookies) — for any non-essential analytics or advertising cookies, as covered below.
Who we share it with
We don't sell your information. We may share it with:
- Our hosting provider (Netlify), which stores the site and any submitted data in the course of operating it.
- A solicitor or legal adviser, but only if you've actively clicked "Contact us" and asked us to pass your enquiry on.
- Analytics and advertising providers (Google Analytics, Google AdSense), which may set cookies as described below.
How long we keep it
We keep grounds-checker submissions and any contact details for as long as needed to respond to your enquiry, and no longer than [X months] unless you've asked us to pass your case to a solicitor, in which case it's retained in line with that solicitor's own retention obligations.
Cookies
This site may use cookies for:
- Analytics (Google Analytics) — to understand how the site is used.
- Advertising (Google AdSense) — to display and measure ads, which may include third-party cookies used by Google's advertising partners.
You can control cookies through your browser settings. [If you add a cookie consent banner, describe how visitors can manage preferences here.]
Your rights
Under UK data protection law, you can ask us to access, correct, or delete the information we hold about you, or object to how it's used. To do this, contact us at [contact email]. If you're not satisfied with our response, you can complain to the Information Commissioner's Office (ICO) at ico.org.uk.
Changes to this policy
We may update this policy from time to time. The date at the top shows when it was last revised.